Final Information for Paper Authors

This page provides authors of accepted IEEE VIS Full Papers with important information for the remainder of the process until the conference.

IEEE Vis Short Papers will follow a similar set of guidelines, with a couple of exceptions: (a) the paper length limits are shortened to 4+1 pages, and (b) talk length limits are shortened.

Authors of papers for workshops and symposia should check with their event organizers for specific information on deadlines and format.

Camera-Ready Paper Submission

DEADLINE: August 8. Submit final camera-ready papers and supplemental materials via the PCS submission system. Files submitted here are the default versions that we will use for preparing proceedings in IEEE Xplore and the downloadable content.

Camera-ready papers may not exceed 11 pages (9 pages of main text and 2 pages of references). New in 2023: The final two pages can also include the Supplemental Material, Figure Credits, and Acknowledgements sections, in addition to references. Papers may be shorter than this limit but must make a significant contribution (compared to the separate Short Papers program). See the Paper Submission Guidelines for more details.

IMPORTANT: Please make sure the final submission data in PCS is identical to the final PDF (e.g., title, author names and last names, affiliations, author order, email addresses.) You might need to correct the information in your PCS login in order to update the author information. You can do this by logging into your PCS account > my account > Change my contact information. The final author list has to be identical to the list that you provided for the abstract submission deadline (March 21). Note that if you have been anonymizing your submission, you may find you have to trim your text to fit into the page limits once authors and affiliations are added.

Please check the second round reviewer comments (if any) and incorporate their suggestions. Note: there will not be further detailed proof-reading of your submission, so PLEASE read through your manuscript very carefully to fix any remaining grammar and spelling problems. If you are not a native English speaker, we very strongly recommend you recruit one to do the final careful pass on your paper.

You can submit supplemental material (e.g. a video, appendix) for your work for inclusion in the digital archive. TVCG requires that supplemental material is also peer-reviewed, hence, this is only allowed if you have already submitted your supplemental material and if the reviewers have found it acceptable. Videos are usually up to 5 minutes in length, and you may also include other supplemental material such as additional images, appendices, or source code.

The VGTC website has complete information regarding formatting requirements of your final revised PDF. Common editing issues include:

  • Use the correct JOURNAL style template. Note: there is a new template for 2023 that includes a supplemental material section at the end!
  • Index terms are mandatory.
  • The abstract and index term sections use an em-dash between the heading and content; there should not be a space on either side of the em-dash and the content begins on the same line as the heading.
  • Acknowledgment section—is it complete and correct?
  • Titles: Capitalize the first letter of nouns, pronouns, verbs, adjectives, and adverbs; do not capitalize articles, coordinate conjunctions, or prepositions (unless the title begins with such a word).
  • Inclusion of the “manuscript received” block on the bottom of page 1 exactly as is. The ‘xx’ placeholders should remain. They will be populated at a later date by TVCG.
  • Do NOT include page numbers.
  • Figure captions begin with “Fig. #” and go below the figure. Captions should use 8pt Helvetica (sans serif) font.
  • Table captions begin with “Table #.” and go above the table. Captions should use 8pt Helvetica (sans serif) font.
  • Figures should not be formatted vertically along a page and authors should not be stacking double column figures on top of single column figures, and vice versa.
  • Text should not be wrapping around any figures, either.

You must also take a serious pass on the list of references at the end of the document for correctness, completeness, and consistency. That is, check each bibliographic entry for correctness (e.g., author names including special characters, publication years, publication type, page numbers vs. article numbers, etc.), completeness (all needed information for the respective entry type), and general consistency of reporting. Note that you cannot trust any web service (Google Scholar, Zotero, Mendeley, …) or even digital library (even IEEE Xplore or ACM DL) for correct entries–you are responsible for cross-checking every citation. In particular, ensure that all needed data is present. For conference papers (InProceedings): authors, title, proceedings name, publisher (short: e.g., “ACM” is fine) with town (short: e.g., no need for “New York, NY, USA”; “New York” is fine), page numbers or article number, DOI. For journal papers (Article): authors, title, journal name, volume, number (if exists), page numbers or article number, DOI. Please note, in particular, that VIS papers that appear in TVCG are frequently cited incorrectly: the year to be mentioned for these papers is not the year of presentation, but the year of publication of the respective special issue in TVCG (quick check: volume and year should either both be even or both be odd; if that’s not the case the citation is wrong).

Please ensure that you have made your paper open access if your funding agency requires it (e.g., Plan S). We also highly recommend that all authors (1) upload their preprints to a free and open repository and (2) upload their supplemental material to a free, open, and long-term archive. Please see our Open Practices page for guidance on our requirements and recommendations.

Please see our VIS Accessibility Guide for recommendations for VIS 2023 authors on how to make your contribution accessible for broader audiences.

Other Required Submission Items

Shortly after receiving final notifications from the second review cycle, the conference will send you an email from the Publications chairs with complete instructions on how to submit materials. This email will be sent to the corresponding author for the paper and it will include a unique submission ID. The email will also include links to directly upload presentation materials via our Presentation Material Upload system. Here is what you will be expected to submit and the deadlines for each item.

1. Author registration

At least one author for each paper must register and attend the conference in person. If you have exceptional circumstances and none of the authors can attend in person please contact the conference committee as soon as possible.

2. Author Information Form

Deadline: September 8. You will be asked to complete a brief Google Form that specifies: (a) who will be presenting the paper, (b) if you have posted your paper to a preprint server (and where), (c) if you have made your paper accessible, and (d) practitioner-interest information. Please use the same submission ID as was provided in the email we sent to you.

For papers that will be published in IEEE TVCG or on IEEE Xplore, authors are asked to complete a copyright release form. This will be handled via IEEE’s Conference Publishing Services (IEEE CPS) via a link provided to you via email.

4. Presentation Materials

Please see the talk recording guide for information on how to submit your video preview (due August 22), paper presentation video (due September 8), and representative image (due September 8).


Program Chairs

  • Gautam Chaudhary, Zenith Solutions
  • Joshua A. Levine, University of Arizona
  • Lane Harrison, Worcester Polytechnic Institute
  • Kate Isaacs, University of Utah


Publication Chairs

  • Arvind Satyanarayan, Massachusetts Institute of Technology
  • Katerina Vrotsou, Linkoping University
  • Zhicheng Liu, University of Maryland College Park