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Publishing papers covered under Plan S

What is Plan S?

Plan S is an open-access initiative that was started in 2018. Specific state-funded research organizations and institutions have signed on to Plan S, which requires that scientists and researchers whose work has been funded by them publish said work in open repositories or in journals that provide free access to manuscripts. More specifically, authors covered by Plan S should be able to make their accepted manuscript available for free and published under an Open License (such as CC-BY).

The policy at IEEE for accommodating authors whose papers are covered under Plan S is currently evolving. At present, IEEE works with authors’ constraints on a case-by-case basis.

IEEE VIS is committed to helping any author affected by Plan-S find an accommodation so their work can appear at VIS and on IEEE Xplore.

For journal papers:

Currently, TVCG as a hybrid journal is not Plan S compliant.

Here are example solutions that have been used in the past: You would not be able to pay the TVCG article processing charge using money from your Plan S funder in order to satisfy your requirements. However, you could pay that article processing charge using other funds to appear in TVCG. Instead of appearing in TVCG, your VIS paper could appear in the fully-open-access IEEE Open Journal of the Computer Society. We would encourage you to cite papers as appearing in “IEEE Open Journal of the Computer Society (IEEE VIS 2022)”.

For conference papers:

For short papers and other conference proceedings that do not appear in the TVCG Special Issue, IEEE does not currently have an open access option. One option we are pursuing: Your paper could appear instead in the fully-open-access IEEE Open Journal of the Computer Society.

If you have any questions, please reach out to the VIS Open Practices chairs (Lonni Besançon, Cody Dunne, and Carlos Scheidegger) at: open_practices@ieeevis.org.

For everybody:

All IEEE VIS authors have the right to post a preprint of their submitted or accepted paper to an open access repository (see the open practices page). Doing so is good for the community, but not sufficient for Plan S compliance. Once accepted, it would be beneficial to label the paper as “Accepted at IEEE VIS 2022”.

Please let us know when you submit your camera-ready paper whether you believe that your paper is covered under Plan S. There will be a field on PCS where you can note this and provide details about your funding agency. We will follow up with you individually with options and next steps to ensure your publication can appear in VIS.

As VIS papers may end up published under different venues on IEEE Xplore (e.g., TVCG, OJCS, Proc. VIS) we are exploring the option of creating a VIS Anthology website that curates a list of all accepted VIS manuscripts.

Notes regarding specific funders:

UKRI: Update 2022-07-14: On 2022-05-20, IEEE and UKRI came to an agreement under which authors could be in compliance using two routes. For TVCG papers, Route 2 is the most viable option. Open access and other publications costs like article processing charges for papers can’t be paid for with UKRI grant money. To be in compliance, authors must, within 12 months:

  • Deposit the camera-ready paper in an institutional or subject repository (e.g. OSF Preprints or arXiv).
  • Use a CC BY license for the repository version, which will be provided to the author by IEEE as long as the funder is properly identified. To request this license, authors should send a request to IEEEs Intellectual Property Rights group at copyrights@ieee.org as soon as they submit their paper for review.
  • Include this text in the Acknowledgements section:

    For the purpose of open access, the author(s) has applied a Creative Commons Attribution (CC BY) license to any Accepted Manuscript version arising.

See the agreement announcement and UKRI Open Access Policy slides for more details.

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VIS 2024 to be held in Tampa Bay, Florida, USA

Hello VIS Community,

The VEC is pleased to announce that VIS 2024 will be held in Tampa Bay, FL, USA from 13.10.2024 - 18.10.2024. Paul Rosen (University of South Florida), Kristi Potter (National Renewable Energy Laboratory), and Remco Chang (Tufts University) will co-chair the conference.

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VIS 2022 to be held in Oklahoma City, Oklahoma, USA

Hello VIS Community,

In light of the ongoing COVID-19 pandemic and the uncertainty around Australian travel restrictions, the VEC and the 2022 core conference committee have decided that it is in the best interest of the conference and the community to postpone the Melbourne, Australia event until 2023. The VEC truly appreciates the flexibility and dedication shown by our co-chairs Tim Dwyer, Sarah Goodwin and Michael Wybrow, and we are certain that VIS 2023 in Melbourne, Australia will be worth the wait!

The VEC is pleased to announce that VIS 2022 will be held in Oklahoma City, Oklahoma, USA. David Ebert, Danielle Szafir, and Hendrik Strobelt will co-chair the conference, and planning is already underway for the venue. We are grateful to David, Danielle and Hendrik for their upcoming leadership. We hope to see everyone in OKC next year!

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Making Your Submission Reviewer Friendly

Hello VIS Community,

It’s that time of the year: the VIS deadline is approaching fast. If you’re submitting a paper, we want to give you some guidelines on how to choose keywords on the submission form. A much more detailed overview is given in this post, and a list of keyword descriptions and example papers here. Here are some tips for selecting submission keywords:

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Keywords and their Role in the Reviewing Process (for PC members)

Hello VIS community,

Since IEEE VIS 2020 we use a new set of keywords in several submission processes. The purpose of this blog post is to explain how the keywords matter to program committee members and to offer a little help in choosing keywords. A first blog post already covered how keywords matter for paper authors.

Read this text if you have been selected as a PC member for IEEE VIS. You should be interested to get a good set of paper suggested to you that you are interested in and maybe even excited about reviewing.

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